Keep Calm Community Barcelona

Associació Keep Calm Barcelona

Decision Making

How decisions get made in Keep Calm. We keep it simple - the people doing the work have the authority to make decisions about their area.

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Last updated 9 August 2026

Who Decides What

Sport Leads decide for their sport

  • Player assignments, session format, timing adjustments
  • Booker assignments
  • Strikes for their sport (within guidelines)
  • Day-to-day problem solving

For bigger changes (new venue, adding fees, dropping a sport): discuss with other organisers first.

Governance decides together for the community

  • New sports or activities
  • Community-wide policies and rules
  • Removing members (strike 3)
  • External partnerships
  • Anything that affects the whole community

These go to the Keep Calm Governance group specifically, not the general Organisers group - it's smaller and more selective for exactly that reason. For significant decisions, Governance discusses and aims for consensus. If there's no consensus, majority wins. Once decided, everyone supports the decision.

Proposing Changes

Anyone can suggest changes. The process depends on the size of the change:

Small (within one sport): Talk to the Sport Lead. They decide.

Medium (affects multiple sports or is a new policy): Write it up, share with organisers, discuss for a week or two, then decide.

Large (fundamental to how the community works): Written proposal, community feedback, Governance decides.

Disagreements

  1. Try to resolve directly between those involved
  2. If unresolved, involve the Sport Lead
  3. If still stuck, bring to the organisers as a group
  4. See Community Conduct for conflict resolution

Once a decision is made, we move forward together. Ongoing disagreement should happen in private, not in the WhatsApp groups.

Appeals

If you've been given a strike or removed from a group and want to appeal:

  1. Contact an organiser who wasn't involved in the original decision
  2. Explain your side
  3. Organisers review and make a final call

Emergency Decisions

Sometimes things can't wait - dangerous weather, someone being aggressive at a session, a last-minute venue change. Any organiser can make an emergency call. Document it and tell the other organisers afterwards.