Keep Calm Community Barcelona

Associació Keep Calm Barcelona

Decision Making

How decisions get made in Keep Calm. We keep it simple - the people doing the work have the authority to make decisions about their area.

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Last updated 22 August 2026

Who Decides What

Organisers decide for their sport

  • Player assignments, session format, timing adjustments
  • Booker assignments
  • Strikes for their sport (within guidelines)
  • Day-to-day problem solving

For bigger changes (new venue, adding fees, dropping a sport): discuss with other organisers first.

Governance decides together for the community

  • Community-wide policies and rules
  • External partnerships
  • Anything that affects the whole community

These go to the Keep Calm Governance group specifically, not the general Organisers group - it's smaller and more selective for exactly that reason. For significant decisions, Governance discusses and aims for consensus. If there's no consensus, majority wins. Once decided, everyone supports the decision.

Strikes and removals

Strikes 1 and 2 are issued by the admin of the group concerned, on their own judgement. A strike-3 removal is decided by the organisers together, not by one person and not by whoever happens to be in the group at the time. Serious cases that put someone at risk can be acted on immediately, with the other organisers told straight away.

The association's board recognises new working groups

Starting a new sport or activity does not need a formal decision: talk it through with the other organisers and get going. Becoming a recognised working group of the association, which is what gives the activity access to association funds and a board liaison, is a board decision. Members wanting to set one up put it to the board, which decides at its next meeting and reports it to the following General Assembly (statutes Article 22a).

Proposing Changes

Anyone can suggest changes. The process depends on the size of the change:

Small (within one sport): Talk to the Organiser. They decide.

Medium (affects multiple sports or is a new policy): Write it up, share with organisers, discuss for a week or two, then decide.

Large (fundamental to how the community works): Written proposal, community feedback, Governance decides.

Disagreements

  1. Try to resolve directly between those involved
  2. If unresolved, involve the Organiser
  3. If still stuck, bring to the organisers as a group
  4. See Community Conduct for conflict resolution

Once a decision is made, we move forward together. Ongoing disagreement should happen in private, not in the WhatsApp groups.

Appeals

If you've been given a strike or removed from a group and want to appeal:

  1. Contact an organiser who wasn't involved in the original decision
  2. Explain your side
  3. Organisers review and make a final call

Emergency Decisions

Sometimes things can't wait - dangerous weather, someone being aggressive at a session, a last-minute venue change. Any organiser can make an emergency call. Document it and tell the other organisers afterwards.